Adding New Users


September 17, 2014

Planning to run a large website with WordPress? Whether you plan to launch a corporate site, school site, or a small business site, you will need to know how to add users to your WordPress so that they can login and add content.

This will allow you to add contributors and authors to your website so that they can post their articles, news, and other information directly to your site under their own identity. In this video tutorial, you will learn how to:

  • Adding new users to your WordPress installation.
  • Bulk delete users.
  • Bulk change roles of users from administrator, editor, author, contributor, or subscriber.
  • Understand the differences between user roles.
  • Edit user information including WordPress preferences, name, website, biography information, password, and more.
  • Edit your own profile.

WordPress User Roles Explained

This is included in the video but it is important to understand the differences between the various user roles that you can assign to your subscribers. The last thing you want to do is be confused about the various levels and assign someone a role that gives them permission to destroy everything you have built!

WordPress User Roles

  • Super Administrator – The only time this comes into play is if you have a WordPress Network or WordPress Multisite. A WordPress network allows you to create multiple sites within a single installation with each site running on a separate or a For most of you, this user will not show up as an option.
  • Administrator – This user has access to all of the settings in your WordPress installation. When you first install your WordPress, the user you setup during the install is given administrator privileges.
  • Editor – This user can publish and manage posts including the posts of other users. If you decide to assign an editor to your WordPress, be sure you fully trust them because they can add content to existing articles of other users including adding links, photos, and more.
  • Author – This user can publish and manage their own posts including the ability to edit and delete published posts. The disadvantage of this user group is that if you hire someone to make posts and grant them the Author role, they can later go in and delete and edit their articles. What if you grant this to someone you can’t trust and they edit their content from 2 years ago by adding hundreds of outbound links to spammy websites? Or, what if the user’s password is compromised and someone else logs in and makes these changes?
  • Contributor – This is my favorite user group because it grants the user access to write content for you but they can only submit their content for review by an administrator. This user will be able to edit and delete posts that are not published, but once the administrator publishes them, they will not be able to make edits or delete posts.
  • Subscriber – This user can only manage their profile and read your posts. Another benefit to a subscriber is they can comment to your posts without having to constantly enter their name, email, and URL.

If you ever find the need to change the way these roles perform and need to make tweaks to what is allowed, there is a free WordPress plugin that you can install that will allow this called User Role Editor that allows you to edit roles, create new roles, or even delete roles you do not want.

In the next lesson, I’ll show you how to use the built in WordPress tools to help you manage, import, and export your data. Or, head back to the main WordPress Video Training Series page.

If you have any questions or comments about this WordPress user roles tutorial, feel free to leave a comment below!

Image credit: BobWP

About the author 

Scott Buehler

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